Square Payroll Review 2023

Here we are sharing the Square Payroll Review. Square Payroll is a payroll software service offered by Square Inc. It is a monetary service and mobile payment company grounded in San Francisco, California. The software is designed to help small businesses streamline their payroll processes, automate duty computations, and help to tackle civil and state payroll regulations.

Square Payroll Review 2023

Square Payroll Review

The solution is a cloud-based platform designed to be simple and easy to use, making it an excellent choice for little firms. In this article, we will review the features, advantages, and downsides of Square Payroll to help you decide if it’s the right payroll software for your business.

How Square Payroll Works?

Square Payroll is a management solution that helps to compute employee and contractor salaries and automate withholding taxes. It has a suite of features and amalgamates with other software to help run payroll from beginning to end. It will help you track contractor and employee’s working hours, calculate payments, including bonuses and deductions, pay slips and clear invoices and file taxes to assure tax submissions.

Features of Square Payroll

Square Payroll offers a range of features that make it a reliable payroll solution for businesses. These features include:

  1. Payroll taxes and deductions are calculated automatically by Square Payroll, including federal, state, Social Security, Medicare, and unemployment taxes.
  2. Integration with Square Payroll’s timecard function enables companies to simply track employee hours and pay them appropriately.
  3. Direct deposit: Employers may use Square Payroll to pay employees by direct deposit, which is faster and less expensive than printing and mailing paper checks.
  4. Payroll taxes and forms: It manages all W-2 and 1099 forms their submissions as well as tax returns.
  5. Self-service portal for employees: Square Payroll has a self-service portal where employees may examine their pay stubs, amend their personal information, and control tax withholding.
  6. Square Payroll is a mobile application that enables companies to manage their payroll.

Benefits of Square Payroll

Square Payroll offers several benefits to businesses that use it. Some of these benefits include:

  1. Square Payroll automates many of the time-consuming and onerous procedures connected with payroll management, such as computing taxes and deductions, creating pay stubs, and completing tax forms.
  2. Cost-effective: Square Payroll is a low-cost alternative for small businesses since it costs a single monthly fee per employee rather than a percentage of the total payroll.
  3. Saving time: By using Square Payroll, businesses may save time on payroll administration responsibilities, allowing them to focus on other vital elements of their business.
  4. Square Payroll guarantees that businesses follow all federal and state payroll tax requirements and regulations.
  5. Employee self-service: Square Payroll’s employee self-service portal allows workers to manage their information, reducing the pressure on HR departments.

Drawbacks of Square Payroll

While Square Payroll offers many benefits, there are also some drawbacks to consider. These include:

  1. Square Payroll works with Square’s point-of-sale and timecard functions, although it may not interface as neatly with other third-party applications.
  2. Square Payroll’s customer assistance is only available via email and chat, which may not be as useful as phone help for some firms.
  3. Limited reporting: Square Payroll may not provide as many reporting tools as other payroll systems, which may make it challenging for firms with sophisticated reporting requirements.
  4. Limited payment options: While Square Payroll accepts direct deposit, it may not be as flexible as alternative payment methods, such as paper checks or prepaid debit cards.

Square Payroll Pricing and Packages

Square Payroll purposes two packages:

  • Pay Employees & Contractors: $35/ month + $5/ month per employee
  • Pay Contractors Only: $5/ month/ person.
Pay Employees & ContractorsPay Contractors Only
Starting Price$35 per month, plus $5 per person per month$5 per month for a contractor
U.S. PayrollAll 50 statesAll 50 states
Tax FilingW-2 and 1099 tax filings1099-NEC tax filings
Time Tracking✔️X
Unlimited Payrolls✔️✔️
Error-Free Guarantee✔️✔️
Employee Reimbursements✔️X
Mobile Apps:iOS and AndroidiOS and Android
Reporting and AnalyticsCustom reporting, new hire reportingCustom reporting
Third-Party IntegrationsSquare POS, Homebase, QuickBooks Online, and moreSquare POS, Homebase, QuickBooks Online, and more
Customer SupportMondays to Fridays, from 6 a.m. to 6 p.m. PTMondays to Fridays, from 6 a.m. to 6 p.m. PT

Square Payroll Renewal Costs and Other Fees

Square does not demand contracts, so you can subscribe for an indefinite period. It also allows companies to halt subscriptions, making it ideal for seasonal firms. Furthermore, Square Payroll guarantees to remedy all faults and pay any associated fines if you incur obligation as a result of the company’s error.

Square Payroll Alternatives and Their Comparison

Square Payroll
ADP RUNPaycheck ManagerOnPay
Forbes Advisor Rating
Monthly Starting Price$35 base fee plus $5 per employee for its Pay Employees & Contractors plan$59-plus, depending on company size and needs$6 base fee for its Basic Service plan$40 base fee plus $6 per person
U.S. PayrollAll 50 states and Washington D.C.Available in all 50 statesAvailable in all 50 statesAll 50 states and Washington D.C.
Global PayrollXAvailable in more than 140 countriesXX
Contractor-Only PlanXXX
New Hire ReportingX
Ledger ReportAvailable via a QuickBooks integrationX
Benefits AdministrationX
Free Online Tax CalculatorX
Time TrackingXOnly by integration
Third-Party Integrations
Error-Free GuaranteeXX

source: Fobes

Is Square Payroll Right for Me?

Square does not demand contracts, so you can subscribe for an indefinite period. It also allows companies to halt subscriptions, making it ideal for seasonal firms. Furthermore, Square Payroll guarantees to remedy all faults and pay any associated fines if you incur obligation as a result of the company’s error. Here are some factors to consider when deciding if Square Payroll is right for you:

Size of your Business

Square Payroll is intended for small enterprises with less than a hundred employees. If you have a larger company, Square Payroll may not be the ideal answer for you. However, if you run a small firm with a few employees, Square Payroll may be a suitable choice.


One of the most significant advantages of Square Payroll is its low cost. It costs a set monthly fee per employee, which is particularly cost-effective for small firms. However, if you have a larger company with numerous employees, Square Payroll may become prohibitively expensive.


Square Payroll has several features that make it a trustworthy payroll solution for organizations. Automatic payroll calculations, timecard integration, direct transfer, payroll taxes and paperwork, employee self-service, and a mobile app are among the features. If these characteristics are important to your company, Square Payroll may be a suitable choice.

Ease of Use

Square Payroll is intended to be straightforward to use, which is a significant benefit for small business owners who may lack experience with payroll management. Square Payroll may be a suitable alternative if you need a payroll system that is simple to use and requires no training.

Customer Support

square Payroll’s customer service is only provided by email and chat, which may not be as helpful for certain organizations as phone assistance. Square Payroll may not be the ideal solution for you if you prefer phone assistance or require more personalized customer service.


Square Payroll may not provide as many reporting tools as some other payroll solutions, which may be challenging for firms with sophisticated reporting requirements. If reporting is important to your company, you should look into a more sophisticated payroll system.


 Square Payroll integrates with Square’s point-of-sale and timecard features, but it may not integrate as seamlessly with other third-party software. If you rely on other software for HR, accounting, or other functions, you may need to consider a payroll solution that offers more integration options.


Square Payroll is an excellent payroll administration solution for small enterprises. It has several advantages, including simpler payroll management, cost-effectiveness, time savings, compliance, and employee self-service. It does, however, have several restrictions, such as restricted integration, customer support, reporting, and payment alternatives. When selecting a payroll system that matches their objectives, businesses should carefully examine these considerations


Is Square Payroll expensive?

No Square payroll is not expensive when we compare it with its other feature partners such as ADP, OnPay and Paycor. It offers two plans one is $35/month/employee paid and the other is $5/per contractor per month.

Which customer support does Square provide?

Square Payroll also benefits its customers by helping them via customer support by email or phone messages between 6:00 am to 6:00 pm according to Pacific time from Monday to Friday.

What are the benefits of payroll software?

Payroll helps you save your time by automizing all the payments, bonuses, deductions, and tax withholdings of the employees and making their payments easy by generating pay slips and pay cheques.

Which payment schedules does Square Payroll support?

Square Payroll supports all four methods of payroll schedule which include, weekly, biweekly,  semimonthly and monthly. It doesn’t charge an extra fee for this.